How to Effectively Manage User Accounts and Access
Effective management of user accounts or software licenses must be a priority in the IT environment. User management (UM) ensures the user gets the right kind of licence and the correct software on their device. Also, it makes sure that in case the user leaves, the license can be reclaimed and deployed to another user. With proper management of user accounts, companies can monitor the frequency in which users log on to, or access some pieces of data or software. UM lets them keep track of the data and software users can see, how much they can see, and who has the full rights within the software or to edit certain data.
Why It’s Important to Manage User Accounts
With most software vendors turning to a user-based, cloud-based, and subscription-based licensing metric, UM allows licence compliance and meets optimisation. Effective UM can help companies make sure they are able to maintain their user-based licence compliance and transparency. Organisations must make sure such licences are used effectively and to their full potential.
Moreover, proper UM helps them save money on software licences. For instance, as they understand the number of devices a user has activated under their licence, they can understand how many more instances or devices on which the software can be installed.
Best Practices for User Access Management
With the right system for managing user accounts, companies can reduce costs and increase efficiency in terms of recruiting, onboarding, and ongoing security.
Below are the best practices for user access management:
- Having centralised authentication and identity management. A single sign on (SSO) will make it easier to authenticate user access by assigning a single set of credentials to grant access to several applications. This helps log user activity and monitor accounts.
- Embedding the principle of least privilege into tools and processes. Everyone in the workplace should be granted administrator-level access. Networks must be segmented into role-based groups. Role-based access control (RBAC) lets companies assign users to a role and assign privilege based on the assigned role.
- Adopting automation through configuration management. There are many tools organisation can use to significantly reduce the risk of human error. Automation replaces the human element with less time-consuming, more secure, more cost-effective and repeatable processes. The majority of such tools utilise RBAC to identify the authority of user to perform an action. This is a way to make sure the company’s user access management best practices are being followed.